The Nitty-Gritty of Making Elections Support Better Oregon Politics

by and , Sightline Institute

Cascadian reformers are hoping to spread the use of Ranked-Choice Voting (RCV) from its regional foothold in Benton County, Oregon, to elect executives and legislatures across the region. State law in both Washington and Oregon dictates electoral methods for non-charter, a.k.a. “code,” counties and cities. But charter counties and cities in Oregon have a large amount of autonomy, and in Washington some autonomy, to amend their charters and improve local electoral methods. However, outdated voting equipment unable to process ranked ballots can be a roadblock to adopting RCV.

Voting equipment is typically purchased and managed at the county level, and some Northwest counties already have equipment that can tally ranked ballots, or could with a small upgrade—these places are ripe for RCV advocacy. For counties with outdated equipment, the easiest course of action is to simply choose ranked-choice-ready equipment when they are purchasing new equipment anyway. Or, they could ask a neighboring county with ranked-choice-ready equipment to tally their ranked ballots for them.

 

Adopting RCV election methods and acquiring RCV-ready equipment are like the proverbial chicken-and-egg: counties may not choose RCV-ready equipment if no elections in their jurisdiction use RCV elections, but voters might be reluctant to switch to RCV elections if their voting equipment cannot count ranked ballots. This article, a complement to our review of the legal barriers to ranked-choice voting in Oregon, identifies places where adopting RCV would be easy and timely both in terms of required equipment upgrade (if any) and policy changes.

  • First, we briefly review Oregon state law limitations  on cities and counties wishing to adopt RCV.

 

  • Next, we describe voting equipment options and costs and the current equipment in Oregon.

 

  • Then we identify advocacy priorities.

 

  • Finally, we include an appendix detailing equipment currently in use in each county in Oregon and how it stacks up on ranked-choice-readiness.

Sightline supports other electoral reforms in addition to RCV, including Mixed Member Proportional (MMP) to elect state legislators and Score Runoff Voting (SRV) for executive races. This report only covers RCV-readiness because existing equipment could already count an MMP ballot, and we could not find any existing systems or software packages that can count SRV ballots.

In summary, we see the following categories of counties as high priorities for RCV advocacy:

1. Counties using Clear Ballot voting equipment

Six Oregon charter counties (Hood River, Jackson, Josephine, Lane, Multnomah, and Washington) and five non-charter counties (Coos, Deschutes, Harney, Klamath, and Linn) use Clear Ballot voting equipment. Clear Ballot seems to be a system of choice for counties replacing their equipment—of the 22 Oregon and Washington counties that have purchased new equipment in the past three years, 13 have chosen Clear Ballot.

Clear Ballot hardware can handle RCV ballots, but unfortunately, its software cannot. However, Clear Ballot appears eager to write an RCV software module, if a client requested it. If even one Clear Ballot county, or possibly a city within one of the counties, adopted RCV and asked Clear Ballot to write a software update module, all thirteen would quickly become ranked-choice-capable. King County, Washington, in particular could be a target for advocates because it is a large charter county with a charter review process coming up; if it adopted RCV, it could negotiate with Clear Ballot to write the software module.

2. Counties that are already ranked-choice-ready

“Ranked-choice-ready” (RCV-ready) equipment can internally count ranked-choice ballots for either Instant Runoff Voting (IRV) or Single Transferable Vote (STV). Two Oregon non-charter counties (Clackamas and Marion) and five Washington non-charter counties (Chelan, Douglas, Island, Kittitas, Skagit) have RCV-ready equipment.

 

Unfortunately, elections in code counties are governed by state law, so none of these non-charter counties could adopt RCV itself, but advocates could urge charter cities within Clackamas and Marion countiesfor example, Lake Oswego and Salem—to adopt ranked-choice election methods with no equipment barriers.

3. Counties that are already ranked-choice-capable

“Ranked-choice-capable” (RCV-capable) equipment can tally ranked-choice ballots with additional software support, either by adding a software module available from the manufacturer or by using third-party software. Two Oregon charter counties (Benton and Clatsop) and four Oregon non-charter counties (Columbia, Lincoln, Polk, and Tillamook) are RCV-capable. All six of them use the same equipment from ES&S, and one of them, Benton County, is already planning to acquire third-party software to implement the countywide RCV initiative voters approved last year. Once the county purchases this software, any charter city within Benton, such as Corvallis, could adopt RCV for municipal elections and have immediate access to RCV-ready equipment.

 

Advocates could encourage the other five Oregon counties with the same equipment as Benton to purchase the software in bulk along with Benton and potentially negotiate a better deal with the manufacturer. Then the counties, and all charter cities within these six RCV-capable Oregon counties, would be ready to tally ranked ballots.

4. Counties already planning to replace their equipment

Approximately 17 Oregon counties have equipment close to or more than a decade old and nearing the end of its useful life, so they may soon be turning over equipment. Advocates could urge them to choose ranked-choice-ready equipment and not lock themselves into another decade of inflexibility.

 

Douglas and Yamhill counties in Oregon have indicated plans to replace equipment in the near future. Though these non-charter counties cannot themselves adopt RCV, charter cities within them, such as Sutherlin and McMinnville, could. If charter cities adopted RCV, then ranked-choice capability would be a requirement of the county’s new system. Or, if advocates convinced the counties to purchase RCV-ready equipment, these cities would be ripe for election reform.

Oregon state law limitations on city and county adoption of ranked-choice voting

In Oregon, the constitution specifically allows ranked-choice voting and proportional representation. The constitution also gives charter cities and towns total authority over the “structural and organizational arrangements” of local government. Indeed, the Advisory Commission on Intergovernmental Relations ranks Oregon number one in the United States for county home rule authority and number six for city home rule authority. Oregon has nine home rule (charter) counties and more than one hundred charter cities—all of these could amend their charters to adopt ranked-choice voting.

 

Oregon’s 27 non-charter, a.k.a. “code,” counties and more than 100 code cities are governed by state law. State law requires primaries and may require plurality voting. The only way for code counties and cities to adopt ranked-choice voting would be for the state legislature to change the law and instead require code cities and counties to use ranked-choice voting, which is unfortunately unlikely. However, charter cities within code counties could amend their charters and use RCV.

Voting equipment

Counties purchase and manage voting equipment, but they may only use equipment that has been certified by the Secretary of State. Counties usually purchase new equipment roughly every ten years. They may use their own funds to do so or apply for state or federal funds. Counties have several options for gaining access to RCV-ready or -capable equipment, and the right option will depend on the county’s budget, size, and options related to its existing equipment.

Certified systems in Oregon

Counties may only use systems that the state’s Secretary of State has certified.

The Oregon Secretary of State has certified systems from three major voting equipment manufacturers: Clear Ballot Group, Election Systems and Software (ES&S), and Hart Intercivic. The Washington Secretary of State has certified systems from those three manufacturers plus one more: Dominion. Of these vendors:

  • Two have system options that can process and tally ranked-choice ballots internally: Dominion’s Democracy Suite system and Hart’s Verity 2.0 system. While no Northwest counties use Dominion’s Democracy Suite at this time, two Oregon counties will be using Hart’s Verity 2.0 by the end of 2017.

 

  • ES&S’s DS850 high-speed scanner, when paired with ES&S’s Electionware software, can produce a cast vote record (CVR) which can then be exported to third-party software for vote tabulation. Six counties in Oregon currently have the CVR-capable software/hardware combination.

 

  • Finally, the Clear Ballot Group is a relatively new voting equipment vendor, and the company has indicated great willingness to work with an interested county to write a RCV software module that would make its system ranked-choice-capable. Eleven Oregon counties will be using the Clear Ballot system by year’s end.

 

  • All other certified systems are not ranked-choice-capable either internally or via third-party software. These include a) the ES&S Unity system paired with M650 scanners, used by 15 Oregon counties and b) Hart’s HVS system, in use in 2 Oregon counties.

Of the systems that are RCV-capable, most can tabulate a multi-winner RCV race—a Single Transferable Vote (STV) election—via a particular software configuration. Counties interested in running STV elections will likely need to request this option from their equipment manufacturers or the third-party software developer with which they work.

The following table summarizes this information.

  • Bright green indicates systems that are internally ranked-choice-ready and could process a ranked-choice election immediately.

 

  • Light green systems are ranked-choice-capable: they have the potential to process a ranked-choice election with an upgrade to their current software or by using third-party software.

 

  • Yellow systems could process a ranked-choice election by purchasing new (but already developed) software from their current manufacturer, or by asking their current manufacturer to develop new software.

 

  • Red systems cannot process ranked-choice Counties with these systems would need to upgrade both their hardware and software components to become ranked-choice capable, or else send their ballots to another county for processing.
Original Sightline Institute graphic, used under its free use policy.

* These columns list the counties that will be using this system by the end of 2017; a few counties are currently undergoing equipment transitions (King, WA; Hood River, OR) and are included in row of the system they are upgrading to.

Counties could choose RCV-ready when replacing equipment

The cheapest and easiest route to RCV-readiness is for counties to simply choose RCV-ready equipment when they are replacing old equipment anyway. Advocates could target the counties that are preparing to purchase new equipment to make sure they choose well. To support this plan of action, the Secretary of State could issue a directive requiring that, when counties purchase new equipment, it must be RCV-ready equipment. Or, if the Secretary of State offers funds to help counties upgrade their equipment, the Secretary could only make the funds available to counties purchasing RCV-ready equipment.

Many counties in Oregon purchased their current voting equipment in the early 2000s when there was some federal money available. Since then, relatively few counties have upgraded their equipment, leaving many of Cascadia’s US counties with vote-counting equipment that will likely need to be updated soon. Several Oregon counties have already begun the replacement process: 13 of Oregon’s 36 counties have replaced their equipment since 2015, largely without the help of any federal or state funds.

Counties could share equipment

Counties might not need to own RCV-ready equipment to conduct an RCV election. Counties could share equipment or even jointly purchase it. Auditors or clerks from smaller, or non-RCV-capable counties could transport ballots for counting to nearby counties that have the necessary equipment and pay them an administrative fee to tally the ballots. Eight Oregon counties are already RCV-ready or RCV-capable, and if the thirteen counties using Clear Ballot—including Multnomah and King, the largest counties in Oregon and Washington—became RCV-ready, together they might have the capacity to count an RCV election for any county in the state, or even for a statewide election.

Equipment upgrades are relatively affordable

Vote-counting systems typically consist of hardware—a ballot scanner slightly larger than an office printer—and software—a system for tallying the votes, usually bundled with the hardware. Since both Oregon and Washington vote by mail, voters mail their ballots to a central location in their home county, and the county scans and counts them, making equipment needs simpler. (In contrast, states with physical polling locations must also purchase smaller polling-place equipment and scanners, plus counting software for each precinct. Then, each precinct counts its votes and transmits totals to a central location.)

Most counties in Oregon and Washington have between 2 and 10 scanners, depending on a host of factors including the scanner type, software package, and population of the county. New scanners cost in the ballpark of $60-110,000. Software packages and update modules are usually less costly but quite variable, ranging from potentially free for a small upgrade to around $25,000 for a new module, to as much as $200,000 for a whole new software system. Counties update their software to newly released versions semi-regularly, and the costs of the updates, if any, would be subject to the contract negotiated with the vendor. Free third-party software for counting ranked ballots from some systems may soon be federally certified and available from the Ranked Choice Voting Resource Center.

Equipment upgrade and replacement costs

As mentioned above, county equipment can fall into a number of categories of RCV-readiness. Although pricing depends on each county’s specific situation, equipment upgrades fall into a few rough price ranges:

  • RCV-ready: the county’s vote-counting equipment can process and tally these ballots internally. These counties are ready to go, with no further equipment or software expenditures.

 

  • RCV-capable: the county’s vote-counting equipment can process and tally RCV ballots with a software upgrade:
  1. Six Oregon counties have EVS (ES&S DS850 scanners and Electionware software) that can read ranked-choice ballots and produce a cast vote record (CVR). The county can use third-party software to tally the CVRs. Third-party software costs in the neighborhood of $20-$25,000. Certified third-party software maybe available for free later this year from the Ranked Choice Voting Resource Center, so these counties may also be able to count ranked ballots with no further expenditures.
  2. Three Oregon counties have ES&S DS850 scanners but use the company’s older Unity software system. These counties could purchase Electionware software from the manufacturer to produce a CVR and then use third-party software to tally ranked ballots. Upgrading from Unity to Electionware might cost the county on the order of $25,000, plus another $20-$25,000 for third-party software, unless the county can get it for free from the Ranked Choice Voting Resource Center.
  • RCV potential: Eleven Oregon counties counties use Clear Ballot equipment. Clear Ballot scanners can read a ranked ballot, but its software can’t count it. If Clear Ballot wrote a software upgrade module that could internally tally ranked ballots, any county using Clear Ballot could purchase the software module and immediately be RCV-ready. If multiple counties negotiated with Clear Ballot at once, it might reduce the cost per county. Pricing information is hard to find, but we believe this might cost each county on the order of $20,000.

 

  • Not RCV-capable: The 17 Oregon counties with neither hardware nor software that is compatible with any of the above options could share equipment with neighboring RCV-ready or -capable counties and pay only fees associated with this equipment use. Or they could acquire new equipment—scanner and software—that is RCV-ready. New equipment might cost between $85,000 and $530,000, depending on the size of the county.

 

Add it all up, and for less than $4.5 million, a generous estimate, every county in Oregon could have RCV-ready or RCV-capable equipment. That’s 0.01 percent of the state’s annual budget. And again, many counties will have to incur the cost of upgrading equipment soon anyway, so becoming RCV-ready could be an added bonus, not an added cost. In the meantime, not every county needs to be RCV-ready to run an RCV election, because non-ready counties could ask for help from ready counties.

The Accessibility Voting Unit (AVU) provided at election centers for people with disabilities must also support ranked ballots. Counties usually purchase AVUs from the manufacturer at the same time they purchase new scanners and software. We’ve included estimates for the cost of AVU equipment in each county in our cost estimates, but our charts detailing voting equipment options do not include information about AVUs.

Data transmission

Ranked-choice elections at the local level (e.g., county-, municipal-, or district-level elections) do not introduce any added complexity with regards to information transmission during the counting process since Oregon and Washington voters mail their ballots to a central tallying location within each county anyway.

Statewide races present a greater challenge, though, since RCV races must be centrally tabulated when the race is not decided in the first round. The state would need to develop procedures for counting subsequent rounds. County auditors could transmit round one totals (first-choice totals) to the Secretary of State (SOS). The SOS could then tell all counties the lowest candidate(s) to eliminate and recount the second-choice votes on those ballots. Each county would then transfer the votes and send the next round of top-choice totals to SOS. This process would repeat until a winner is decided. Alternatively, counties could transmit “digital vote records” to the state, which are electronic cards with memory chips that contain all scanned ballot information, and then the state would do the entire tabulation.

Priority actions to move RCV in the Pacific Northwest

Democracy advocates in Oregon have several ripe opportunities for growing the usage of ranked-choice voting in the region. Below, we list opportunities to take steps towards RCV in Oregon counties in order of ease of implementation, including both voting equipment and policy considerations.

Oregon

We see the greatest opportunities for progress toward RCV in 22 of Oregon’s 36 counties. In many cases, a small change in equipment could make it possible to utilize ranked-choice voting for elections in these counties in the near future. In other cases, counties are a few steps away from being able to adopt RCV, but all have clear paths forward. The table below lists these opportunities in order of priority, based on those easiest to achieve and most influential, to those most difficult to achieve or with least immediate impact.

As stated above, all charter counties and cities in Oregon can amend their charter and implement either IRV or STV. The counties are listed roughly in order of opportunity, with the shortest-term opportunities at the top in the darkest green , and the longer term opportunities at the bottom in lightest green.

Original Sightline Institute graphic, used under its free use policy.

Appendix: Current state of voting equipment in Oregon counties

The following color-coded tables describe the state of RCV-readiness in each county in Oregon and Washington. As in the color-coding schema above,

  • dark green counties have equipment that is ready to internally count an RCV election now;

 

  • light green counties have the potential to process a ranked-choice election with available software upgrades or support;

 

  • yellow counties might be able to process a ranked-choice election by asking the manufacturer to develop new software or purchasing a new (though already developed) software package; and

 

  • red counties have equipment that cannot process ranked-choice ballots and would need to purchase both hardware and software to become ranked-choice ready.

In the fifth column, we note any counties that have indicated to us their plans to replace their systems in the near future. We’ve   counties with these plans; these counties might be high-priority targets for activists looking to ensure that all newly purchased voting equipment in the region is ranked-choice-ready.

State of ranked-choice-readiness in Oregon

All Oregon counties and cities are empowered by the state’s constitution to adopt ranked-choice voting, though the path is more straightforward in charter counties, which can amend their charters via a vote of the county council or the people.

Original Sightline Institute graphic, used under its free use policy.

Excerpted from “An Action Plan for Ranked-Choice-Ready Voting Equipment” by Sightline Institute. Sightline Institute has long championed returning our democratic systems to the hands of everyday people, rather than leaving it to the interests of Big Money. In 2015, Sightline helped craft the groundbreaking Honest Elections Seattle citizens’ initiative, putting into one package some of the toughest corruption prevention and clean-election laws found anywhere in the United States, including a startlingly original campaign funding system called Democracy Vouchers.